Human Resources Administrative

SUMMARY

Our client is hiring an HR Administrative to join the team.

A suitable candidate should be a motivated and multi-skilled individual that meets the requirements of the role.

DUTIES TO INCLUDE

• Provide first-line support to people managers and employees on a variety of queries and a range of Employee Relations issues both over the phone and by email.
• Maintain all standard employment correspondence in line with best practices and UK legislation changes, including GDPR.
• Record and maintain accurate information on the company’s HR system.
• Production of meaningful management information.
• Provide effective and efficient HR administration to ensure appropriate approval processes have been followed and both HR and payroll implications are fully considered, including (but not limited to).
• Collating all documentation in respect of new starters, (proof of entitlement to work in the UK, ensuring the completion of the mandatory pre-placement screening etc) and advising the appropriate person of any potential problems.
• Issuing all documentation in respect of a new starter, i.e. offer letters, contracts, benefits information etc.
• Managing the leavers ‘off-boarding’ process, ensuring all documentation has been sent to the Line Manager and Employee. Make sure the Leaver details are input correctly on the system and payroll information is up-to-date. Providing employee references.
• Issuing contractual changes documentation (salary, hours, promotions, etc.) and ensuring the HR system is updated.
• Inputting payroll data into the HR system, checking the payslips during the ‘Trial period’ and reporting any discrepancies back to our payroll provider within the deadline.
• Ensuring processes remain lean, and updating forms, policies, and the HR Portal to reflect any changes made to policies.
• Ensuring that the annual pay review and bonus schemes are communicated and implemented accurately and on time and letters are sent.
• Responsible for the maintenance and efficiency of HR electronic filing systems, including archiving.
• Administer Employee Benefits to ensure that all employees are included in relevant schemes and details are recorded in HR Evolution.
• Resolve any payroll queries i.e. Tax, National Insurance, Pension and other Company Benefits.
• Ensuring compliance and governance in line with company policy and applicable legislation.

KEY REQUIREMENTS

ESSENTIAL

• Proactive with a desire to learn.
• Ability to prioritize and escalate where necessary.
• Strong customer focus.
• Proficient in relevant Microsoft Office Suite applications.
• Strong written and verbal communication skills.
• A positive team-orientated outlook.
• Good data entry/keyboard skills with an eye for detail.
• Experience in working with an outsourced payroll provider.

DESIRABLE

• CPP or CIPD is an advantage.
• Knowledge of HR Systems.
• Appropriate administration experience within an HR/payroll function would be helpful but not essential.