Accounts Payable Assistant

SUMMARY

Our client is hiring an Accounts Payable Assistant to join the team.

A suitable candidate should be a motivated and multi-skilled individual that meets the requirements of the role.

DUTIES TO INCLUDE

• Responsible for the management of all purchase invoices within the companies, including ensuring they are appropriately authorized and allocated to the correct department.
• Monitor the AP inbox ensuring all inquiries are answered in a timely manner, and prioritizing urgent requests and more complex queries escalated to line managers to achieve a quick solution.
• Liaison with external suppliers, accounts managers and authorized signatories.
• Investigate discrepancies and resolve billing issues.
• Bank account reconciliation (using different foreign currencies).
• Upload payment information to the bank for timely payment and feeding information to the Finance Manager for cashflow purposes.
• Check and reconcile credit card claims against the credit card statement. Oversee the accuracy of expense claims submitted electronically.
• Performing supplier statement reconciliations.
• Liaising with suppliers and with internal departments to resolve queries and chase information (delivery notes etc.).
• Updating bank accounts in SAP.
• Completing regular bank reconciliations.
• Maintain daily cash flow, making sure it includes up-to-date actual as well as informed forecast for upcoming spending.

KEY REQUIREMENTS

ESSENTIAL

• Prior experience in accounts payable operations.
• Proficient in Gmail & Excel.
• Clear and professional communication skills.
• Accuracy is critical to the role, so attention to detail is important.
• Demonstrable knowledge of an accounting system is required.
• Team player with a good overview of how the AP process works.
• High levels of accuracy and attention to detail is crucial.
• Be computer-literate (Microsoft packages).
• Have excellent communication and problem-solving skills
• Be adaptable to ongoing process changes.
• Have a sound understanding of the purchase to pay process (P2P).
• Excellent customer service skills.

DESIRABLE

• Experience in accounts is highly desirable.
• Experience of Xero a bonus.
• AAT/ACCA part qualified.
• Experience working with large amounts of Data is preferable.