Executive Assistant

SUMMARY

Our client is hiring an Executive Assistant to join the team.

A suitable candidate should be a motivated and multi-skilled individual that meets the requirements of the role.

DUTIES TO INCLUDE

• Acts as primary access agent, manages calendars, and prepares for meetings.
• Performs high-level, confidential administrative support and diary management.
• Coordinates all office activity for London, Paris and Frankfurt offices, supporting the smooth running of both sites.
• Partners with Facilities, IT and security to resolve any logistical issues.
• Possesses the ability to complete complex tasks and projects quickly with little to no guidance.
• Reacts with appropriate urgency to situations that require a quick turnaround, and takes effective action without having to know the total picture.
• Processes monthly expense reports.
• Tracks and helps drive completion of key deliverables and follows up on outstanding items.
• Works well, and maintains a positive attitude, when under pressure and in a rapidly changing environment.
• Successfully coordinates total travel including air and ground transportation, hotel reservations, security, visas and other travel documentation.
• Assists with annual budget and headcount planning.
• Assists team with budgets and invoices, and successfully resolves any AP or AR issues.
• E-mail communications on behalf of director report, dealt with in a secure and confidential manner.
• Telephone communications on behalf of the director report, following up on action points.
• Use CEO’s LinkedIn account to make connections and build a strong network.
• Write regular business-related posts for team to publish.

KEY REQUIREMENTS

ESSENTIAL

• Excellent verbal and written communication skills.
  • Proactive, highly organized and confident.
• Strong prioritization and communication skills.
• A natural and flexible multi-tasker.
• Able to use initiative and act without direction.
• Intermediate-advanced PowerPoint and Excel skills.
• Effective communicator, both verbally and with written correspondence.
• Exemplary planning and time management skills.
• Ability to multitask and prioritize workload daily.
• Strong attention to detail, accuracy, confidentiality and ability to meet deadlines.
• Require little instruction on day-to-day work and general instruction on the new assignment.
• A passion to learn, contribute and reinforce the culture throughout your interactions.

• Prior experience of being an EA / PA to Senior Management.

DESIRABLE

• Previous experience as an Executive Assistant is desirable.